Privacy Policy

Last updated: April 03, 2026

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal Data to provide and improve the Service. This Privacy Policy has been drafted in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR"), the Dutch Uitvoeringswet Algemene Verordening Gegevensbescherming ("UAVG"), and the German Bundesdatenschutzgesetz ("BDSG") and Telekommunikation-Telemedien-Datenschutz-Gesetz ("TTDSG").

Data Controller

The data controller responsible for the processing of Your Personal Data is:

Louis Bolk Instituut
Kosterijland 3-5
3981 AJ Bunnik
The Netherlands
Phone: +31 (0)343 523 860
Email: info@louisbolk.nl

For privacy-related inquiries, You may contact the Managing Director of Louis Bolk Instituut at info@louisbolk.nl.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.

  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Louis Bolk Instituut, Kosterijland 3-5, 3981 AJ Bunnik.

  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.

  • Country refers to: Netherlands

  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

  • Personal Data is any information that relates to an identified or identifiable individual, as defined in Art. 4(1) GDPR.

  • Service refers to the Website.

  • Service Provider means any natural or legal person who processes the data on behalf of the Company (a "processor" within the meaning of Art. 4(8) GDPR). It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

  • Website refers to Ndiceaweb, accessible from https://ndiceaweb.eu

  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable (the "data subject" within the meaning of the GDPR).

Legal Basis for Processing

We process Your Personal Data only when We have a valid legal basis under Art. 6(1) GDPR. The legal bases We rely on are:

  • Performance of a contract (Art. 6(1)(b) GDPR): Processing is necessary to provide You with the Service, manage Your Account, and fulfill our contractual obligations to You.
  • Consent (Art. 6(1)(a) GDPR): Where You have given explicit consent to the processing of Your Personal Data for one or more specific purposes, such as the use of non-essential cookies. You may withdraw Your consent at any time by contacting Us at info@ndiceaweb.eu. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
  • Legitimate interests (Art. 6(1)(f) GDPR): Processing is necessary for the legitimate interests pursued by the Company, such as improving the Service, ensuring security, and preventing fraud, except where such interests are overridden by Your fundamental rights and freedoms.
  • Legal obligation (Art. 6(1)(c) GDPR): Processing is necessary for compliance with a legal obligation to which the Company is subject.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • Email address

  • First name and last name

  • Phone number

  • Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. In accordance with the Dutch Telecommunicatiewet and the German TTDSG, We only place non-essential Cookies after You have given Your explicit prior consent. Essential Cookies that are strictly necessary for the functioning of the Service do not require consent.

Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service.
  • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

  • Necessary / Essential Cookies

    Type: Session Cookies

    Administered by: Us

    Legal basis: Art. 6(1)(f) GDPR (legitimate interest — essential for Service functionality)

    Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.

  • Cookies Policy / Notice Acceptance Cookies

    Type: Persistent Cookies

    Administered by: Us

    Legal basis: Art. 6(1)(f) GDPR (legitimate interest — recording Your cookie preferences)

    Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

  • Functionality Cookies

    Type: Persistent Cookies

    Administered by: Us

    Legal basis: Art. 6(1)(a) GDPR (consent)

    Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain our Service, including to monitor the usage of our Service.

  • To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.

  • For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.

  • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

  • To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.

  • To manage Your requests: To attend and manage Your requests to Us.

  • For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.

  • For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

  • With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
  • For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
  • With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
  • With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
  • With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
  • With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Third-Party Processors

We use the following third-party service providers (processors within the meaning of Art. 28 GDPR) that may process Your Personal Data on Our behalf:

  • Auth0 (Okta, Inc.)

    Purpose: User authentication and login management

    Data processed: Email address, name, login credentials, authentication tokens

    Location: European Union

    A data processing agreement in accordance with Art. 28 GDPR is in place with this provider.

Data Storage and Hosting

Your Personal Data is stored on servers located in the Netherlands, operated by Louis Bolk Instituut. All data processing and storage takes place within the European Economic Area (EEA). Your Personal Data is not transferred to countries outside the EEA.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of Users of the Service or the public
  • Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security. We implement appropriate technical and organizational measures in accordance with Art. 32 GDPR to ensure a level of security appropriate to the risk.

Your Rights Under the GDPR

Under the GDPR, UAVG, and BDSG, You have the following rights regarding Your Personal Data. To exercise any of these rights, please contact Us at info@ndiceaweb.eu. We will respond to Your request within one month, in accordance with Art. 12(3) GDPR.

  • Right of access (Art. 15 GDPR): You have the right to request a copy of the Personal Data We hold about You.
  • Right to rectification (Art. 16 GDPR): You have the right to request correction of inaccurate or incomplete Personal Data.
  • Right to erasure (Art. 17 GDPR): You have the right to request deletion of Your Personal Data, subject to legal retention obligations.
  • Right to restriction of processing (Art. 18 GDPR): You have the right to request restriction of processing of Your Personal Data under certain circumstances.
  • Right to data portability (Art. 20 GDPR): You have the right to receive Your Personal Data in a structured, commonly used, and machine-readable format and to transmit it to another controller.
  • Right to object (Art. 21 GDPR): You have the right to object to the processing of Your Personal Data based on legitimate interests or for direct marketing purposes. In the case of direct marketing, the objection is absolute. For other processing based on legitimate interests, We will cease processing unless We demonstrate compelling legitimate grounds.
  • Right to withdraw consent (Art. 7(3) GDPR): Where processing is based on consent, You have the right to withdraw Your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.
  • Right not to be subject to automated decision-making (Art. 22 GDPR): You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects or similarly significantly affects You.

Right to Lodge a Complaint

If You believe that the processing of Your Personal Data infringes the GDPR, You have the right to lodge a complaint with a supervisory authority:

  • Netherlands: Autoriteit Persoonsgegevens (AP) — www.autoriteitpersoonsgegevens.nl
  • Germany: The competent Landesbeauftragte für Datenschutz of Your federal state, or the Bundesbeauftragter für den Datenschutz und die Informationsfreiheit (BfDI) — www.bfdi.bund.de

Agrifood Code of Conduct for Data Use

In addition to the GDPR and applicable national legislation, We adhere to the Agrifood Code of Conduct for Data Use (Gedragscode Datagebruik Agrifood), administered by BO Akkerbouw. This Code of Conduct provides a set of commitments about data use for suppliers of digital tools, agricultural businesses and supply chain partners. It is aligned with the GDPR, the EU Data Act (Regulation (EU) 2023/2854) and the Artificial Intelligence Act. Current legislation always takes precedence over the Code of Conduct.

The Code of Conduct is based on the following principles:

  • Control / data sovereignty: User data is only collected, used and shared if this is strictly necessary for performance of the agreement with the User or because the User has given permission. Data holders may not use user data for commercial purposes beyond the agreement without prior user permission.
  • Transparency: We provide clear and understandable information about the data Our Service can generate, including type, format and estimated volume. Without transparency, the principle of control cannot be applied. This includes transparency about the use of Artificial Intelligence (AI) when processing data.
  • Purpose limitation: User data may only be processed for the purposes agreed with the User. Such purposes are set down in the agreement between data holder and User.
  • Interoperability and data portability: We make reasonable efforts to comply with industry standards for data exchange. If You wish to stop using Our Service, You are entitled to request all Your data in a structured, commonly used and machine-readable format, and to have Your data deleted.
  • Confidentiality and security: We are obliged to keep User data confidential and secure, taking suitable technical and organizational measures against loss, theft, unauthorized access and modification. We will notify Users within four calendar days if We establish any loss, theft, or unauthorized access to User data.

A public register of parties who have signed up to the Code of Conduct is published on the website of BO Akkerbouw. If You believe a participant acts contrary to the Code of Conduct, You may invoke the rules from the Code of Conduct or lodge a complaint with BO Akkerbouw (contact: info@bo-akkerbouw.nl).

Children's Privacy

Our Service does not address anyone under the age of 16. We do not knowingly collect personally identifiable information from anyone under the age of 16, in accordance with Art. 8 GDPR and the Dutch UAVG. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 16 without verification of parental consent, We take steps to remove that information from Our servers.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

  • By email: info@ndiceaweb.eu
  • By post: Louis Bolk Instituut, Kosterijland 3-5, 3981 AJ Bunnik, The Netherlands
  • By phone: +31 (0)343 523 860
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